MySCEmployee Tools


MySCEmployee - General

Reference Guide for Users      Online Training

Employee Self Service (ESS)

Accessing ESS      My Personal Information      My Employee Search      My Pay     My Working Time     Leave      Travel     Portal Favorites in ESS    

Manager Self Service (MSS)

Accessing MSS     My Team     Time and Leave      My Work Overview     My Organization     Substitutions     Reporting     Portal Favorites in MSS     Page Personalization in MSS


 

MySCEmployee - General 


Reference Guide for Users


Q: I have successfully logged into MySCEmployee, but I need some help navigating through the website. Is there a tool like that available.

A: Yes, please refer to the MySCEmployee Reference Guide, which is linked below. At only 32 pages in length, the guide is ideal for printing and keeping in a handy location for future reference, if you prefer a hard copy. MySCEmployee users who work for SCDOT should download the MySCEmployee Reference Guide for SCDOT Users, which is also linked below.

Download the MySCEmployee Reference Guide - (4.1mb PDF)

Download the MySCEmployee Reference Guide for SCDOT Users - (1.6mb PDF)


Online Training


Q: I need to complete and/or review some of the MySCEmployee online training courses. How can I do that?

A: Click the link below to access all of the MySCEmployee online training courses. Feel free to review any course as many times as you need. SCDOT users should click the link that reads "Access MySCEmployee Training Materials for SCDOT Users."

Access MySCEmployee Training Materials - (Link)

Access MySCEmployee Training Materials for SCDOT Users - (Link)


 

 

Employee Self Service


Accessing ESS


Q: How will an employee log into MySCEmployee? 

A:  Each active employee will be given a user name and password to access MySCEmployee.  When the employee accesses the website, he/she will be asked to enter a user name and password. Upon successfully logging in, he/she will be directed to the MySCEmployee home page and will be able to access Employee Self Service and Manager Self Service, if applicable. Check out the QRCs below on Accessing MySCEmployee and Changing Your MySCEmployee Password for more details.

 

Q:  How can an employee who does not have a computer in his work area access MySCEmployee?

A:  There are several options if an employee does not have computer access at work. MySCEmployee is accessible from any computer that has an internet connection. Therefore, if the employee has a computer and internet access at home, he/she can assess MySCEmployee from home and make any necessary changes. In addition, managers and human resources departments will have the capability to make changes on behalf of employees. Agencies may also set up computer kiosks to allow employees the opportunity to access their information in a designated location using dedicated computers at their worksite.

 

Q:  If an employee does not have computer access, can he give his password to another employee to make changes on his behalf?

A:  It is not recommended that an employee share his or her password with other employees. If an employee needs changes made and is not able to access MySCEmployee, the employee's manager and the agency’s human resources office will have capability to make changes on behalf of the employee.

 

Q:  Will SCEIS allow an employee access to MySCEmployee beyond his or her termination date?

A:  Yes, SCEIS will allow an employee to have access to MySCEmployee for 30 days beyond his or her termination date, to allow the employee to update address information. This will prove beneficial to the agency for W-2 delivery requirements.

Resources

Quick Reference Card: Accessing MySCEmployee - (565kb PDF)

Online Training / Demonstrations

ESS110U Lesson: Log Into the MySCEmployee Website - (Link)


My Personal Information


Q:  
Will the employee be able to change his/her name, address, marital status and date of birth using ESS?

A:  The employee may view all of this information in MySCEmployee.

Since changing the other types of information requires additional paperwork and approval from outside organizations, the employee will continue to submit the required paperwork to his/her agency’s human resources office for changes such as name change, date of birth, etc.

 

Q:  Will the employee be able to maintain address information?

A:  The employee will be able to maintain an address for his/her permanent residence as well as a mailing address if the employee has a separate mailing address. The employee will be able to make changes to his/her permanent residence and a separate mailing address in MySCEmployee.

Resources

Quick Reference Card: Change of Address - (397kb PDF) 

Click here for step-by-step instructions on viewing personal data in MySCEmployee. - (Link)

Click here for step-by-step instructions on changing addresses and emergency contacts in MySCEmployee. - (Link)

Online Training / Demonstrations

ESS100 Lesson: Maintaining Personal Information in MySCEmployee - (Link)


My Employee Search


Q:   Will access to the information in the Who's Who search function in MySCEmployee be accessible by the general public or be limited to only state employees?

A:  Only state employees will have access to information in MySCEmployee.

 

Q:  What employee information will be available in the Who's Who search function?

A:  The following employee information will be available under the Who's Who search function in MySCEmployeel:  name, email address, phone number, agency and division/department.


Q: 
Will the Who's Who search function replace the state phone directory?

A:  This feature of SCEIS is not intended to entirely replace the state phone directory.

Resources

Quick Reference Card: My Employee Search - (540kb PDF)

Click here for step-by-step instructions for using My Employee Search in MySCEmployee. (Link)

Online Training / Demonstrations

ESS100 Lesson: Completing an Employee Search in MySCEmployee - (Link)


My Pay


Pay Statement

Q:   Will the employee continue to receive a pre-printed pay statement each pay day?

A:  For employees paid through direct deposit, a printed pay statement will no longer be distributed to each pay day. Instead, through MySCEmployee, the employee will now have online access to his/her current and past pay statements. Past pay statements will only be available from the date of go-live for the employee's agency.

Resources

Click here for step-by-step instructions on viewing a pay statement in MySCEmployee. (Link)

Online Training / Demonstrations

ESS100 Lesson: My Pay - (Link)


Bank Information (Direct Deposit)

Q:  Will the employee be able to change his/her direct deposit information using MySCEmployee?

A:  The employee will be able to change the bank information that he/she uses for direct deposit. MySCEmployee provides the option of depositing an employee's check into two different bank accounts.

Resources

Quick Reference Card: Managing Your Bank Accounts - (454kb PDF)

MySCEmployee Mini Guide: Understanding the Pre-Note Process When You Change Bank Information - (228kb PDF)

Click here for step-by-step instructions on viewing and changing bank information in MySCEmployee. (Link)

Online Training / Demonstrations

ESS100 Lesson: My Pay - (Link)

 

Deductions

Resources

Click here for step-by-step instructions on creating a one-time voluntary pay deduction in MySCEmployee. (Link)

Click here for step-by-step instructions on creating a recurring voluntary pay deduction in MySCEmployee. (Link)


W-4 Tax Withholding

Q:  Will an employee able to change his state and federal tax withholdings using MySCEmployee?

A:  Yes. An employee will be able to change withholding information such as filing status, number of exemptions, and any additional withholdings.

Resources

Click here for step-by-step instructions on viewing and changing W-4 Tax Withholding in MySCEmployee. (Link)

Online Training / Demonstrations

ESS100 Lesson: My Pay - (Link)


Employment Verification

Q:  Can an employee continue to receive employment and/or salary verifications for applying for loans and other valid reasons from his human resources/payroll office?

A:  Yes. An employee will have the capability of requesting employment and salary verifications through MySCEmployee. The employee will have the ability to request that employment and salary verifications be sent by his/her agency's human resources/payroll office via fax or mail.

Resources

Click here for step-by-step instructions on requesting employment verification in MySCEmployee. (Link)

Online Training / Documentation

ESS100 Lesson: My Pay - (Link)


My Working Time


Q: How will a non-exempt employee report working hours each day?

A:  A non-exempt employee will be able to enter his/her daily working hours into a timesheet using MySCEmployee. If an employee does not have access to a computer, his/her manager or an individual assigned by the agency to serve as a time administrator will have access to enter the employee's working hours based on the hours that the employee provides. An employee's manager will then approve the employee's working hours.

 

Q: Can employees who enter their working time in MySCEmployee Employee Self Service customize the format of the Record Working Time page to make it suit the way they use it.

A: Yes, with Page Personalization, ESS users who enter their working time in the system can arrange the Record Working Time page in ESS page to suit their needs. For step-by-step instructions on personalizing the Record Working Time page, view the MySCEmployee Mini Guide: Personalize the Record Working Time Page in ESS, linked in the Resources list immediately below this Q&A.

 

Q: I receive an error or warning message when I input my time, but I'm not sure what the message is trying to tell me. How can I figure out what the message means, and correct the issue?

A: Beginning on November 9, 2012, ESS Users will be able to open their Detailed Navigation Menu, and access a listing of common Time Entry errors and warnings, and information on how to fix them. See the Understanding Error and Warning Messages in ESS Time and Leave Entry QRC included in the Resources list immediately below this Q & A, for detailed instructions on how to use this helpful new tool.

Resources

Quick Reference Card: Understanding Error and Warning Messages in ESS Time and Leave Entry (421kb PDF)

Quick Reference Card: Recording Working Time - (411kb PDF)

Quick Reference Card: Recording Working Time Using Charge Objects - (260kb PDF)

Quick Reference Card: Recording Working Time for Multiple Days - (327kb PDF)

Quick Reference Card: Viewing Time Approval Status - (452kb PDF)

Click here for step-by-step instructions on recording working time in MySCEmployee. - (Link)

MySCEmployee Mini Guide: Personalize the Record Working Time Page in ESS - (816kb PDF)

Online Training / Documentation

ESS110U Lesson: Record Working Time - (Link)

ESS110U Lesson: Record Working Time (with Charge Objects) - (Link)


Leave


Q:   Will an employee be able to submit leave, such as annual leave or sick leave, through MySCEmployee?

A:   An employee will be able to request leave through MySCEmployee. In MySCEmployee, the employee will complete a request form which will be forwarded to the employee's supervisor for approval.

 

Q: Can an employee delete a leave request after creating it in MySCEmployee?

A: Yes, employees can delete leave requests after creating them in MySCEmployee. A leave request can be deleted before or after the employee's manager has approved it through MySCEmployee Manager Self Service.

 

Q: I receive an error or warning message when attempting to complete a leave request, but I'm not sure what the message is trying to tell me. How can I figure out what the message means, and correct the issue?

A: Beginning on November 9, 2012, ESS Users will be able to open their Detailed Navigation Menu, and access a listing of common Leave Entry errors and warnings, and information on how to fix them. See the Understanding Error and Warning Messages in ESS Time and Leave Entry QRC included in the Resources list immediately below this Q & A, for detailed instructions on how to use this helpful new tool.

Resources

Quick Reference Card: Understanding Error and Warning Messages in ESS Time and Leave Entry (421kb PDF)

Quick Reference Card: Submitting Leave Requests - (469kb PDF) 

MySCEmployee Mini Guide: Deleting a Leave Request in ESS - (507kb PDF)

Click here for step-by-step instructions on creating and submitting a leave request in MySCEmployee. (Link)

Online Training / Demonstrations

ESS110U Lesson: Submit a Leave Request - (Link)


Quota Overview

Q:  Will an employee be able to see leave balances, such as the amount of annual and sick leave available?

A:  Yes. An employee will be able to view available leave balances such as annual and sick leave, as well as any comp-time the employee may have available in the Quota Overview section of MySCEmployee. Available leave balances will be reflected as of the day before the date the employee accesses the information.

In addition to the Quota Overview, employees may also view their Overview of Leave, which includes detailed information on all leave requests they have created in MySCEmployee.

Resources

Quick Reference Card: View Overview of Leave - (236kb PDF)

Click here for step-by-step instructions on viewing leave balances in MySCEmployee. (Link)

Online Training / Demonstrations

ESS110U Lesson: Display Quota Balances - (Link)

 

Leave Statements

Q: How can I download a Leave Statement in ESS? Once I've got my Leave Statement, how should I interpret it?

A: You may download a Leave Statement from ESS beginning July 11, 2011, by selecting the "Leave Statement" link in the main ESS menu, under the "My Leave" heading. See the QRC in the Resources list below for more details. The Visual Key linked in the Resources list below provides definitions of all the information contained in your Leave Statement.

Resources

Quick Reference Card: Accessing a Leave Statement in ESS - (556kb PDF)

Visual Key: ESS Leave Statements - (630kb PDF)

Online Training / Demonstrations

ESS110U Lesson: View Leave Statements - (Link)


Travel

Q:   How will an employee submit requests for travel reimbursements in SCEIS?

A:  MySCEmployee, through the travel management module, has the capability for an employee to enter travel requests and reimbursements online. Once an employee enters his travel information, this information is forwarded for approval.

Resources

Click the links below for step-by-step instructions on:

Creating a Travel Request in MySCEmployee. (Link)

Changing a Travel Request in MySCEmployee. (Link)

Copying a Travel Request in MySCEmployee. (Link)
Deleting a Travel Request in MySCEmployee. (Link)

Creating an Expense Report in MySCEmployee. (Link)

Creating an Expense Report from a Travel Request in MySCEmployee. (Link)

Changing an Expense Report in MySCEmployee. (Link)

Changing Cost Distributions in an Expense Report in MySCEmployee. (Link)

Copying an Expense Report in MySCEmployee. (Link)

Deleting an Expense Report in MySCEmployee. (Link)


Portal Favorites in ESS

Q: What are Portal Favorites and how can I use them to optimize my ESS experience?

A: Think of Portal Favorites as a way to set up your own, custom navigation menu in ESS. When you set up your Portal Favorites, you create one-click links to the ESS pages you use the most--no navigating back or going through the main menu screen. The Mini Guide shown in the Resources list immediately below this Q&A provides step-by-step instructions for creating, managing and deleting Portal Favorites in ESS.

Resources

MySCEmployee Mini Guide: ESS Navigation with Portal Favorites - (905kb PDF)


Additional MySCEmployee - Employee Self-Service Online Training / Demonstrations

ESS100 Lesson: My Benefits - (Link)

ESS100 Lesson: My Career - (Link)



 

Manager Self Service


Accessing MSS

Q:   Manager Self Service - How will a manager/supervisor log into Manager Self Service? How do managers/supervisors access Related Activities?

A: A manager will have one username and password, which will allow him/her to access both MySCEmployee and Manager Self Service. Managers log into MySCEmployee with their own user ID and password and are able to view, edit, and change allowable information on behalf of their employees in the Related Activities area of Manager Self Service. Click "Accessing MySCEmployee" below for a quick reference card with instructions for logging into MySCEmployee.

Resources

Quick Reference Card: Accessing MySCEmployee - (565kb PDF)


My Team

Q: Manager Self Service - What information will a manager/supervisor be able to access through Manager Self Service?

A: All managers/supervisors will have access to view information and print available reports related to their direct subordinates and indirect subordinates. In Manager Self Service, managers/supervisors will be able to view their employees' general data, personal information, salary data, working times and absence days, to name just a few.

In addition, managers/supervisors will have the ability to initiate certain requests through the use of automated forms. Finally, managers/supervisors will use an inbox, similar to their e-mail inbox, to review and approve certain requests (e.g., leave requests from their employees), monitor tasks, and review notifications.

Resources

Click here for step-by-step instructions on accessing general information about employees in MySCEmployee. (Link)

Click here for step-by-step instructions on accessing compensation information about employees in MySCEmployee. (Link)

Click here for step-by-step instructions on accessing an Attendance Overview on your Team in MySCEmployee. (Link)

Online Training / Demonstrations

MSS100 Lesson: View Employee General and Compensation Information - (Link)

Q: Manager Self Service - What is the Related Activities area of Manager Self Service?

A: This function allows managers to act on behalf of employees who may not have access to a computer or the internet. Managers are able to assist employees with many of the services that are provided in MySCEmployee.


Time and Leave

Working Time and Leave: General

Q: How will managers receive and approve/reject their employees' working hours and leave requests?

A: Managers will receive their employees' working hours and leave requests via MSS. Refer to the Quick Reference Cards below for detailed information on how this works.

 

Q: Can a manager delete a leave request on behalf of an employee that reports to him or her?

A: Yes, managers can delete leave requests on behalf of their employees through MSS. Employee leave requests can be deleted before or after the manager has approved them.

 

Q: What kind of flexibility does an MSS user have when it comes to working with the Absence Days screen?

A: MSS users have lots of flexibility in the Absence Days screen. They can: change the number of rows displayed, filter the data displayed, copy and paste the information and print it out to a hard copy. View the Chang the Number of Rows, Filter, Copy/Paste and Print From the Absence Days Screen in MSS Mini Guide available in the Resources list immediately below this Q and A for complete step-by-step instructions.

 

Q: As an MSS user tasked with approving time and leave for several employees, I sometimes have trouble keeping track of how many working and leave hours I need to approve for each employee every week. Can you provide me with any assistance in tracking this?

A: Beginning on November 9, 2012, The Approve Working Time Screen will change. A new column called "Total Wk Hrs/Leave" will appear. This column is intended to help MSS users keep track of the number of hours of leave and working time they have approved and awaiting approval in the system. When compared with the "Target Time" column, it should provide a clearer picture of total time and leave already approved, vs. total time that needs to be accounted for in a given week. Check out the MSS Approve Working Time Screen included in the Resources listing below for complete details and instructions.

 

Resources

Quick Reference Card: Approving Leave - (568kb PDF)

Quick Reference Card: Approving Working Time - (441kb PDF)

Quick Reference Card: Viewing Previously Approved Leave and Time While Reviewing an Employee's Working Time - (1.2mb PDF)

Quick Reference Card: MSS Leave Facts - (467kb PDF)

Quick Reference Card: MSS Time Facts - (366kb PDF)

MySCEmployee Mini Guide: Deleting a Leave Request on Behalf of an Employee in MSS - (807kb PDF)

MySCEmployee Mini Guide: Change the Number of Rows, Filter, Copy/Paste and Print from the Absence Days Screen (1.1mb PDF)

MySCEmployee Mini Guide: MSS Approve Working Time Screen (1mb PDF)

Click here for step-by-step instructions on approving leave in MySCEmployee. - (Link)

Click here for step-by-step instructions on approving working time in MySCEmployee. - (Link)

Click here for step-by-step instructions on viewing your Team Calendar in MySCEmployee. - (Link)

Online Training / Demonstrations

MSS100 Lesson: Approve Employee Time - (Link)

MSS100 Lesson: Approve Leave Request - (Link)

MSS100 Lesson: View the Team Calendar - (Link)

 

Leave Statements

Q: Can a manager download a Leave Statement on behalf of his or her employees?

A: Yes, beginning on July 11, 2011, managers will be able to download Leave Statements for their employees, and provide them to employees electronically or in hard copy. The Quick Reference Card linked in the Resources list below will walk you through the process.

Resources

Quick Reference Card: Accessing a Leave Statement for an Employee in MSS - (497kb PDF)


My Organization

Online Training / Demonstrations

MSS100 Lesson: View Organizational Profiles - (Link)


My Work Overview

 

Q: I would like to filter my Universal Worklist (inbox) to view just one type of task at a time. Is that possible?

A: Beginning on November 9, 2012, MSS Users will have this capability. View the Filtering the Universal Worklist Quick Reference Card in the Resources listing immediately below this Q&A for complete instructions on how to use this helpful new tool.

Resources

MSS QRC: Filtering the Universal Worklist (526kb PDF)

Click here for step-by-step instructions on the Universal Worklist in MySCEmployee. - (Link)

Click here for step-by-step instructions on Reminder of Dates in MySCEmployee. - (Link)

Online Training / Demonstrations

TV120 Lesson: Approving Employee Travel Requests and Expense Reports - (Link)


Substitution

Resources

Quick Reference Card: Substitutions - (497kb PDF)

Online Training / Demonstrations

MSS100 Lesson: Substitutions - (Link)


Reporting in MSS

 

Q: Can a manager run reports in MSS?

A: Yes, there are several reports available to managers through MSS.

Resources

MySCEmployee Mini Guide: Running an Employee Work Schedule Report in MSS - (854kb PDF)

MySCEmployee Mini Guide: Running a Display Working Time and Approved Leave Report in MSS - (1.3mb PDF)

MySCEmployee Mini Guide: Running an Emergency Contact Report in MSS - (1.0mb PDF)

Click here for step-by-step instructions on Reports in MSS - (Link)


Portal Favorites in MSS

Q: What are Portal Favorites and how can I use them to optimize my MSS experience?

A: Think of Portal Favorites as a way to set up your own, custom navigation menu in MSS. When you set up your Portal Favorites, you create one-click links to the MSS pages you use the most--no navigating back or going through the main menu screen. The MySCEmployee Mini Guide shown in the Resources list immediately below this Q&A provides step-by-step instructions for creating, managing and deleting Portal Favorites in MSS.

Resources

MySCEmployee Mini Guide: MSS Navigation with Portal Favorites - (820kb PDF)


Page Personalization in MSS

Q: Some of the pages in MSS have several parts, and the layout of those pages is not ideal for the way I use them. Can I rearrange the layout of those pages to make them easier to use?

A: Yes, MSS users can re-format pages in MSS that have multiple parts on them. A complete list of the pages that can be personalized this way is included in the MySCEmployee Mini Guide shown in the Resources list immediately below this Q&A. This Mini Guide also provides step-by-step instructions for customizing these pages, deleting parts from the pages, and restoring pages that you have customized to their original, default layout.

Resources

MySCEmployee Mini Guide: Page Personalization in MSS - (756kb PDF)