Terminology in SAPedia

SAP uses new terms, and it uses existing terms in new ways. Here's a starter guide to help you “translate” from legacy systems to SCEIS.

Master Data Elements
Legacy Term	Financial Accounting General Ledger (FI-GL)	Controlling (CO)	Funds Management	Grants Management
Agency Code	Business Area	Business Area	Business Area	Business Area
Agency Element (or sub-element)			Funded Program
Agency program (or sub-program)			Funded Program
Division/Department		Cost Center	Fund Center
Fund			Fund/Fund Center	Fund - Internal External
Grant	Grant	Grant	Grant	Grant
Minicode	Functional Area/Funded Program		Functional Area/Funded Program	Functional Area/Funded Program
Object Code	G/L Account	Cost Element	Commitment Item	CI to Sponsored Classes
Program/Project		Internal Order	Funded Program	Sponsored Program
Project + Phase (for grant-funded)				Grant Number
Project + Phase (for non-grant-funded, i.e., capital projects)	Asset	Internal Order	Funded Program
Sub Fund	Fund	Fund	Fund	Fund

Human Resources & Payroll
Future (SAP) Term	Legacy (State) Term
Absence	Leave Hour/Leave Type
Absence Hours	Leave Hours
Absence Type	Leave Type - e.g., sick leave, annual leave, holiday leave, etc.
Accrual	Leave Accrual
Action Date	Effective Date
Applicant	Applicant
Appraisal	EPMS Document or EPMS Appraisal
Appraisee	Employee
Appraiser	Supervisor, Manager or Appraiser
Bonus	Bonus
Budget	Budget
CATS (Cross Application Timesheet)	Timesheet
Compensation	Compensation or Payment
Compensation Base Salary	Base Pay
Compensatory Time	Compensatory Time
Concurrent Employment	Dual Employment
Contribution	Insurance Premium
Cost Center	Cost Center
Cost Element	Expenditure
Daily Work Schedule	Work Schedule
Development Plan	Training Plan
EE	Employee
Employee	Employee
Employer	Employer
Employer's Contribution	Employer's Contribution
Employment Status	Employment Status
Flex Time	Flex Time
Group Incentive Wages	Team Bonus
Handicap	Disability
Headcount	Headcount
Hiring	Hiring or Hire Action
Holiday Calendar	Holiday Calendar
Incentive Wages	Overtime, Bonus
Job	State Classification
Leave	Leave (Paid or Unpaid)
Leave Compensated	Leave Paid Out
Leave Entitlement	Leave Entitlement
Leave of Absence	Leave of Absence
Leave Requested	Leave Requested
Master Data	Master Data
Normal Working Time	Normal Work Schedule or Regular Work Schedule
On Call	On Call
Organizational Plan	Organizational Chart
Organizational Structure	Organizational Structure
Organizational Unit	Agency, Department, Division, Office, Section, etc.
Overtime	Overtime
Overtime Hours	Overtime or Overtime Hours
Pay Grade	Pay Band
Payroll	Payroll
Payroll Period	Payroll Period or Pay Period
Person	Employee
Personnel Action	Personnel Action
Personnel File	Personnel File
Personnel Number	ID (Identification) Number or Personnel Number
Planned Working Time	Work Schedule
Position	Position
Position Description	Position Description
Position Number	Position Number
Premium Wage	Reward, Incentive, Market Geographical Differential, On-Call Pay, Call Back Pay, Shift Differential, Special Assignment Pay, Temporary Pay Adjustment
Public Holidays	State Holidays
Qualification	Qualification
Quota Overview	Employee Leave Summary
Reduction in Force	Reduction in Force (RIF)
Reference Salary	Midpoint (of Pay Band)
Remuneration Statement	Pay Stub or Earnings Statement
Salary	Salary
Salary Grade	Pay Band
Salary Range	Pay Band Range
Salary Range Width	Pay Band Minimum-Midpoint-Maximum
Salary Statement	Pay Check Stub or Pay Stub
Service Comp Date	Annual Leave Date?
Task	Job Duty
Tax Company	Employer Identification Number (EIN)
Termination	Separation or End of Employment by employee or employer
Time Quota	Leave Period and Work Period/Time
Time Recording	Enter Work Time or Enter Leave Time
Vacant Position	Vacant Position
Wage Types	Earnings and Deductions
Work Period	Work Week

Business Process Terms
Term	Meaning
Approval	Authorization to procure the required goods or services which are included in the Purchase Requisition
Bidding	The process of publishing a solicitation, receiving the vendor responses, evaluating the responses and awarding a contract
Contract	An agreement with a supplier to supply specific goods and services at an agreed price for a certain period of time
Goods Receipt	The document acknowledging the receipt of goods or services listed on a purchase order.
Purchase Order	An authorized document issued to a supplier-vendor to ship the listed goods or services at the specified price
Purchase Requisition	An internal document used to request the purchasing department to procure certain goods or services.
Sourcing	The process of finding and assigning a vendor to a Purchase Requisition. A requirement may be sourced by a buyer in several ways: Based on an existing contract Based on a previously-created purchase order By getting quotes over the phone By competitive bidding.