Terminology in SAPedia
SAP uses new terms, and it uses existing terms in new ways. Here's a starter guide to help you “translate” from legacy systems to SCEIS.
Master Data Elements |
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Legacy Term | Financial Accounting General Ledger (FI-GL) | Controlling (CO) | Funds Management | Grants Management |
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Agency Code | Business Area | Business Area | Business Area | Business Area |
Agency Element (or sub-element) | | | Funded Program | |
Agency program (or sub-program) | | | Funded Program | |
Division/Department | | Cost Center | Fund Center | |
Fund | | | Fund/Fund Center | Fund - Internal External |
Grant | Grant | Grant | Grant | Grant |
Minicode | Functional Area/Funded Program | | Functional Area/Funded Program | Functional Area/Funded Program |
Object Code | G/L Account | Cost Element | Commitment Item | CI to Sponsored Classes |
Program/Project | | Internal Order | Funded Program | Sponsored Program |
Project + Phase (for grant-funded) | | | | Grant Number |
Project + Phase (for non-grant-funded, i.e., capital projects) | Asset | Internal Order | Funded Program | |
Sub Fund | Fund | Fund | Fund | Fund |
Human Resources & Payroll |
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Future (SAP) Term | Legacy (State) Term |
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Absence | Leave Hour/Leave Type |
Absence Hours | Leave Hours |
Absence Type | Leave Type - e.g., sick leave, annual leave, holiday leave, etc. |
Accrual | Leave Accrual |
Action Date | Effective Date |
Applicant | Applicant |
Appraisal | EPMS Document or EPMS Appraisal |
Appraisee | Employee |
Appraiser | Supervisor, Manager or Appraiser |
Bonus | Bonus |
Budget | Budget |
CATS (Cross Application Timesheet) | Timesheet |
Compensation | Compensation or Payment |
Compensation Base Salary | Base Pay |
Compensatory Time | Compensatory Time |
Concurrent Employment | Dual Employment |
Contribution | Insurance Premium |
Cost Center | Cost Center |
Cost Element | Expenditure |
Daily Work Schedule | Work Schedule |
Development Plan | Training Plan |
EE | Employee |
Employee | Employee |
Employer | Employer |
Employer's Contribution | Employer's Contribution |
Employment Status | Employment Status |
Flex Time | Flex Time |
Group Incentive Wages | Team Bonus |
Handicap | Disability |
Headcount | Headcount |
Hiring | Hiring or Hire Action |
Holiday Calendar | Holiday Calendar |
Incentive Wages | Overtime, Bonus |
Job | State Classification |
Leave | Leave (Paid or Unpaid) |
Leave Compensated | Leave Paid Out |
Leave Entitlement | Leave Entitlement |
Leave of Absence | Leave of Absence |
Leave Requested | Leave Requested |
Master Data | Master Data |
Normal Working Time | Normal Work Schedule or Regular Work Schedule |
On Call | On Call |
Organizational Plan | Organizational Chart |
Organizational Structure | Organizational Structure |
Organizational Unit | Agency, Department, Division, Office, Section, etc. |
Overtime | Overtime |
Overtime Hours | Overtime or Overtime Hours |
Pay Grade | Pay Band |
Payroll | Payroll |
Payroll Period | Payroll Period or Pay Period |
Person | Employee |
Personnel Action | Personnel Action |
Personnel File | Personnel File |
Personnel Number | ID (Identification) Number or Personnel Number |
Planned Working Time | Work Schedule |
Position | Position |
Position Description | Position Description |
Position Number | Position Number |
Premium Wage | Reward, Incentive, Market Geographical Differential, On-Call Pay, Call Back Pay, Shift Differential, Special Assignment Pay, Temporary Pay Adjustment |
Public Holidays | State Holidays |
Qualification | Qualification |
Quota Overview | Employee Leave Summary |
Reduction in Force | Reduction in Force (RIF) |
Reference Salary | Midpoint (of Pay Band) |
Remuneration Statement | Pay Stub or Earnings Statement |
Salary | Salary |
Salary Grade | Pay Band |
Salary Range | Pay Band Range |
Salary Range Width | Pay Band Minimum-Midpoint-Maximum |
Salary Statement | Pay Check Stub or Pay Stub |
Service Comp Date | Annual Leave Date? |
Task | Job Duty |
Tax Company | Employer Identification Number (EIN) |
Termination | Separation or End of Employment by employee or employer |
Time Quota | Leave Period and Work Period/Time |
Time Recording | Enter Work Time or Enter Leave Time |
Vacant Position | Vacant Position |
Wage Types | Earnings and Deductions |
Work Period | Work Week |
Business Process Terms |
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Term | Meaning |
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Approval | Authorization to procure the required goods or services which are
included in the Purchase Requisition |
Bidding | The process of publishing a solicitation, receiving the vendor
responses, evaluating the responses and awarding a contract |
Contract | An agreement with a supplier to supply specific goods and services
at an agreed price for a certain period of time |
Goods Receipt | The document acknowledging the receipt of goods or services listed
on a purchase order. |
Purchase Order | An authorized document issued to a supplier-vendor to ship the
listed goods or services at the specified price |
Purchase Requisition | An internal document used to request the purchasing department to
procure certain goods or services. |
Sourcing | The process of finding and assigning a vendor to a Purchase
Requisition. A requirement may be sourced by a buyer in several ways:
- Based on an existing contract
- Based on a previously-created purchase order
- By getting quotes over the phone
- By competitive bidding.
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